Forms of certificates and declarations undergo some changes. The relevant draft has already been submitted for public discussion. It began on November 26, 2021 and will ended January 10, 2022. We remind you that the unified forms of documents are established by the Decision of the EEC Board No. 293 dated 12/25/2012.
Goals of changes:
- simplifying the replacement of documents in the event that changes are made to them that do not affect product safety;
- reducing applicants’ costs;
- minimizing the risk that products that do not meet established requirements will be imported into the EAEU;
- making the origin of products more understandable to the consumer.
Electronic versions of documents. An entry in the Unified Register is considered an electronic version of the document. It has equal legal force with the paper one, and if the information in the register and on paper contradict each other, the electronic version is given priority. Moreover, the document on paper became optional. It is enough to issue it only in electronic form. In this case, a notice is entered in the register stating that it was not issued on paper. This makes life easier for applicants, because if a paper document is lost, it saves them from additional financial costs and loss of time.
The procedure for replacing documents. The replacement of documents is carried out in accordance with the standard schemes established by the Decision of the EEC Council No. 44 dated 18.04.2018. It contains a description of the possibility of replacing the document in a simplified manner, without additional testing. Moreover, for the time required to issue a new document, the circulation of products is be suspended.
Adding a QR code. A QR code is added to paper versions of declarations and certificates. With it, you can quickly switch to the electronic version of the document. The code needs to be entered if it is provided for maintaining the national part of the Unified Register. It is assumed that the code will become a protection against unscrupulous applicants. It made it easy to find out if the presented document is valid, since its status can be checked in the registry. In addition, this makes it easier for consumers to trace the origin of products.
Additional requirements for GLN and GTIN codes. Decision No. 293 includes a provision that it is mandatory to indicate the GLN and GTIN codes in the registry (if any, at the choice of the applicant). Before this requirement was present only in Government Decree No. 1856 of 11/18/2020.
Learn more about evidence. This change only applies to certificates. In the field where it is indicated on the basis of which the document was issued, in addition to the current information, it is also necessary to enter the number of the production status analysis report and the date of its execution, the name of the certification body and the number of its accreditation certificate. Moreover, the same information still needs to be indicated in the “Certification Body” field.
Additional Information. For certificates or declarations to be replaced, it is proposed to indicate the registration number and the date the information was entered in the register, as well as to make the entry “issued in exchange”. If this is a certificate, then add that it is valid for serial products that were manufactured after the date (indicated) when the samples that passed the tests were manufactured.
In the case of a declaration, this field will contain information about the contract with the manufacturer (including foreign ones).